As it was recently introduced, we know that in Europe Teams is available in a separate licence, so the availability of the application - at least for those who had not requested it or kept it in their previous subscriptions - will also have to be foreseen. In non-European areas, however, the problem does not exist as Teams is included in Microsoft's plans.
How we can act as a company
If you are an enterprise company considering purchasing licences for your employees, you should carefully evaluate the alternatives before activating licences for your employees. If you want to include Copilot licences in your budget, it is therefore important to carry out a return on investment report.
It is good to ask questions such as:
Do you want to fire all your employees?
(consideriamo che sono sempre 30$ l’una).
The first step is surely to understand who needs it most: all white-collar workers who have M365 licences on which an additional licence for Copilot can be activated? Only certain job categories such as decision-makers or workers who need to be particularly productive in their analyses and presentations?
As it is a new product, we are still testing its functionality, but we can go on to make considerations about applications already present in M365: if users are not already using the functionality of applications already available, we can imagine that Copilot would not bring any additional benefit.
So the first thing we recommend is to do a SAM analysis to check utilisation data in relation to allocations and users (we have also discussed this here) to understand the workflows of employees and check whether they are consistent with a possible implementation of Copilot.
Are you ready for negotiation?
If indeed licences will not be subject to the discount levels of contracts, having a clear idea of one's own needs could lead to providing new levers to be more effective in demands and ask for concessions on other fronts.
Have you properly assessed the technical requirements you need?
Microsoft pointed out that to access the licence all users must have Word, Excel, PowerPoint, Outlook, Teams, OneDrive, SharePoint and Exchange installed as applications: an important point, which we covered earlier in this article, is that Teams is now only available in Europe through a separate licence, which implies an additional cost on top of the Copilot licence.
In addition, you must have a OneDrive account, switch to the new Outlook for Windows and have Loop (which remains free for now, but in the future?). More in-depth information can be found in the following link, where official sources explain specifically what requirements there must be and why.
Therefore, before buying Copilot licences, make sure that thebenefit outweighs the cost: if you plan not to take full advantage of its functionality, the regularisation of technical requirements may entail new expenses.
At WEGG, we are experts in licensing and Microsoft contracts, so if your organisation is going to benefit from Copilot's functionality, we are available to assess the costs, impacts and possible utilisation scenarios associated with activating and negotiating additional licences.