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Home > Asset Management > Risk Avoidance – Compliance management of software licenses

Our services

Risk Avoidance.

We reduce the risk of license non-compliance to better address audits and hackers.

Our services

Risk Avoidance.

We reduce the risk of license non-compliance to better address audits and hackers.

With the purchasing power of technology in the hands of business units, the risk estimation of non-compliance of IT assets becomes more uncertain: unauthorized software downloads, untraceable SaaS subscriptions, multiple uses that violate license agreements.

Without full visibility on the installation, it is difficult to ensure adherence to what is stipulated in the contracts. Then, there are situations that are not always regulated, such as indirect access: without measuring the impact of new technologies on software licenses, companies do not know for sure that they are "compliant". And they find themselves, at the last, having to correct them during audits with considerable outlays not budgeted for.

Risk assessments are also necessary to protect security: unmanaged software can be exploited by hackers to compromise data and business operations.
With the purchasing power of technology in the hands of business units, the risk estimation of non-compliance of IT assets becomes more uncertain: unauthorized software downloads, untraceable SaaS subscriptions, multiple uses that violate license agreements.

Without full visibility on the installation, it is difficult to ensure adherence to what is stipulated in the contracts. Then, there are situations that are not always regulated, such as indirect access: without measuring the impact of new technologies on software licenses, companies do not know for sure that they are "compliant". And they find themselves, at the last, having to correct them during audits with considerable outlays not budgeted for.

Risk assessments are also necessary to protect security: unmanaged software can be exploited by hackers to compromise data and business operations.
With our Risk Avoidance service, we promptly verify the risks of non-compliance of your license pool, identifying any non-compliant use and proposing risk mitigation actions.

We support you in preparing for audits and negotiating renewal contracts to manage risk in the most effective and beneficial way for the company.

With our Risk Avoidance service, we promptly verify the risks of non-compliance of your license pool, identifying any non-compliant use and proposing risk mitigation actions.

We support you in preparing for audits and negotiating renewal contracts to manage risk in the most effective and beneficial way for the company.

WHAT SITUATIONS
SHOULD ALLARM YOU?

Long preparation times for audits

Knowing the actual license position against each vendor is time-consuming if done manually. Data must be extracted from the various systems, reconciled, correlated.

Presence of shadow IT

In the IT environment there is a part of information systems, software and services that is beyond your control. The only traceability is related to invoices.

Risk factor not calculated

With multiple vulnerabilities to manage, you do not know how to identify their risk factor and prioritize interventions according to severity.

Use of advanced technologies

There are bots for automating tasks that interact with business systems (the ERP, for example) and you may not have properly fired their use.

Request a consultation

What situations should alarm you?

Long preparation times for audits

Knowing the actual license position against each vendor is time-consuming if done manually. Data must be extracted from the various systems, reconciled, correlated.

Request a consultation

Presence of shadow IT

Nell’ambiente IT c’è una parte di sistemi informativi, software e servizi, che sfugge al vostro controllo. L’unica tracciabilità è legata alle fatture.

Request a consultation

Risk factor not calculated

With multiple vulnerabilities to manage, you do not know how to identify their risk factor and prioritize interventions according to severity.

Request a consultation

Use of advanced technologies

There are bots for automating tasks that interact with business systems (the ERP, for example) and you may not have properly fired their use.

Request a consultation
The results of the IT Priority Report 2021 highlighted concern about vendor audits in over 50% of surveyed organizations, and 43% of them consider threat management a crucial challenge for the IT team. To mitigate the risks of non-compliance you should:

Have complete visibility of all HW, SW and cloud resources

From internal audits to vendor audits to security vulnerabilities, the IT team must identify and correct risks across a wide range of areas. This is why it is essential to automate the collection and aggregation of inventory and consumption data into easily usable and readable formats, especially if you have applications and infrastructures deployed locally and on the cloud, even between multiple vendors.

Increase the reliability of information

Vendors can use a variety of control methods.The consolidation of data from all business systems and the comparison between the recorded uses and contractual users should not be limited to tools and reports provided by the counterparty. It is important to have accurate reports that are personally managed and verified. For this we need advanced SAM (Software Asset Management) tools: the informations found, with high reliability, are useful to remedy in a timely manner the non-conformities and counteract in case of litigation. This prevents you from having to purchase the used software retroactively, without any possibility of negotiating prices and modalities.

Learn about vendor licensing

To determine any non-conformities and manage them, it is also essential to have a thorough knowledge of vendor licensing. There may be uses not provided for by contract and licenses unsuitable for the purposes, but you must be able to correctly interpret the definitions and contractual conditions defined with the vendor.

Identify vulnerabilities

You should be able to monitor in real time which vulnerable applications are in use and where they reside, as well as attack vectors. To protect your organization and take corrective action, you need robust, contextual data on these risks, so you can prioritize those you want to address first. This information - if aggregated and available in real time - makes it possible to automate security arrangements.
The results of the IT Priority Report 2021 highlighted concern about vendor audits in over 50% of surveyed organizations, and 43% of them consider threat management a crucial challenge for the IT team. To mitigate the risks of non-compliance you should:

Have complete visibility of all HW, SW and cloud resources

From internal audits to vendor audits to security vulnerabilities, the IT team must identify and correct risks across a wide range of areas. This is why it is essential to automate the collection and aggregation of inventory and consumption data into easily usable and readable formats, especially if you have applications and infrastructures deployed locally and on the cloud, even between multiple vendors.

Increase the reliability of information

Vendors can use a variety of control methods.The consolidation of data from all business systems and the comparison between the recorded uses and contractual users should not be limited to tools and reports provided by the counterparty. It is important to have accurate reports that are personally managed and verified. For this we need advanced SAM (Software Asset Management) tools: the informations found, with high reliability, are useful to remedy in a timely manner the non-conformities and counteract in case of litigation. This prevents you from having to purchase the used software retroactively, without any possibility of negotiating prices and modalities.

Learn about vendor licensing

To determine any non-conformities and manage them, it is also essential to have a thorough knowledge of vendor licensing. There may be uses not provided for by contract and licenses unsuitable for the purposes, but you must be able to correctly interpret the definitions and contractual conditions defined with the vendor.

Identify vulnerabilities

You should be able to monitor in real time which vulnerable applications are in use and where they reside, as well as attack vectors. To protect your organization and take corrective action, you need robust, contextual data on these risks, so you can prioritize those you want to address first. This information - if aggregated and available in real time - makes it possible to automate security arrangements.

WE AUTOMATE
COMPLIANCE VERIFICATION.
WE ALLOW YOU TO KNOW
YOUR ACTUAL POSITION,
AT ALL TIMES.

We ensure the continuous check of your compliance situation, with the production of automated reports that ensure the actual position in real time. We are licensing experts of leading software vendors (Microsoft, Oracle, SAP, etc.): we know in-depth their contractual policies and use tools integrated with their verification systems.

WE AUTOMATE
COMPLIANCE VERIFICATION.
WE ALLOW YOU TO KNOW
YOUR ACTUAL POSITION,
AT ALL TIMES.

We ensure the continuous check of your compliance situation, with the production of automated reports that ensure the actual position in real time. We are licensing experts of leading software vendors (Microsoft, Oracle, SAP, etc.): we know in-depth their contractual policies and use tools integrated with their verification systems.

WHAT WE OFFER

Full visibility
and detail

We prepare up-to-date
inventories on the entire IT environment.

  • automatic generation of integrated HW, SW and cloud from multiple sources
  • real-time detection of shadow IT
  • setting up monitoring
    alerts and verifying     data quality
  • license&system metering, quick scan and baseline
  • dashboard on actual
    license position divided by     vendor
Risk
estimation

We evaluate situations at risk in order to mitigate them.

  • risk estimates related to overuse, unintended uses, or licenses unsuitable for the purposes
  • preparation of reports to be submitted in case of audit
  • contract analysis, with identification of definitions and terms that may be subject to review
  • analysis of the impact on licenses related to the use of advanced technologies (RPA, for example)
  • risk assessment/shortfall of vulnerabilities, with alerts and prioritization on their level of criticality
Mitigation
We remediate non-conformities in a way that is beneficial to your company.
  • automated management of vulnerabilities, based on their risk factor

  • managed services for verification and resolution of non-conformities

  • reducing the impact of risk

  • negotiation support and licensing training for major vendors

WHAT WE OFFER

Full visibility
and detail

We prepare up-to-date
inventories on the entire IT environment.

  • automatic generation of integrated HW, SW and cloud from multiple sources
  • real-time detection of shadow IT
  • setting up monitoring
    alerts and verifying     data quality
  • license&system metering, quick scan and baseline
  • dashboard on actual
    license position divided by     vendor
Risk
estimation

We evaluate situations at risk in order to mitigate them.

  • risk estimates related to overuse, unintended uses, or licenses unsuitable for the purposes
  • preparation of reports to be submitted in case of audit
  • contract analysis, with identification of definitions and terms that may be subject to review
  • analysis of the impact on licenses related to the use of advanced technologies (RPA, for example)
  • risk assessment/shortfall of vulnerabilities, with alerts and prioritization on their level of criticality
Mitigation
We remediate non-conformities in a way that is beneficial to your company.
  • automated management of vulnerabilities, based on their risk factor

  • managed services for verification and resolution of non-conformities

  • reducing the impact of risk

  • negotiation support and licensing training for major vendors

WE SOLVE CRUCIAL
NEEDS FOR MANAGING
YOUR IT ASSETS.

You never lose control over your assets, you are always on track.

Reduce the risk of license non-compliance

"I would like to know about critical situations in real time."

LEARN MORE

Know if there are applications not in order

"I would like to be able to identify vulnerable applications."

LEARN MORE

Renegotiate software contracts at better conditions

"I would like to stand up to the vendor in negotiations to get the best deal."

LEARN MORE

Know every aspect of the company assets (status, assignees, relationship)

"I would like to be clear about the condition of my assets within the enterprise infrastructure."

LEARN MORE

WE SOLVE CRUCIAL
NEEDS FOR MANAGING
YOUR IT ASSETS.

You never lose control over your assets, you are always on track.

Reduce the risk of license non-compliance

"I would like to know about critical situations in real time."

LEARN MORE

Know if there are applications not in order

"I would like to be able to identify vulnerable applications."

LEARN MORE

Renegotiate software contracts at better conditions

"I would like to stand up to the vendor in negotiations to get the best deal."

LEARN MORE

Know every aspect of the company assets (status, assignees, relationship)

"I would like to be clear about the condition of my assets within the enterprise infrastructure."

LEARN MORE
Would you like to reduce the risks of non-compliance of software licenses?

CONTACT US FOR A
CONSULTATION!

Would you like to reduce the risks of non-compliance of software licenses?

CONTACT US FOR A
CONSULTATION!

Insights

Insights

THE MANAGEMENT OF
IT ASSETS MUST BE
PRUDENT, BUT NOT ONLY THAT.

Discover the other services we offer to
protect your IT assets.

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THE MANAGEMENT OF
IT ASSETS MUST BE
PRUDENT, BUT NOT ONLY THAT.

Discover the other services we offer to
protect your IT assets.

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OUR OFFICES

  • PADUA Via Arnaldo Fusinato 42, 35137
  • MILAN Viale Enrico Forlanini 23, 20134
  • ROME Viale Giorgio Ribotta 11, 00144

OUR OFFICES

PADUA

Via Arnaldo Fusinato 42, 35137

MILAN

Viale Enrico Forlanini 23, 20134

ROME

Viale Giorgio Ribotta 11, 00144

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