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Our services

Spend Optimization.

We analyze asset usage and plan alternative scenarios to reduce spending.

Our services

IT expense optimization.

We analyze asset usage and plan alternative scenarios to reduce IT spending. 

Several software applications have become "must-haves" for businesses, especially in SaaS mode, because of the accessibility, availability and scalability guaranteed from wherever you connect.
The need for companies, struggling to make their employees remotely operational, is leading many vendors to substantially update their list prices, dictating the rules of the game to convert customers with block purchases and durable subscriptions.
Organizations struggle to control software consumption and see if spending is commensurate with need. According to Gartner, 30% of the costs are related to unused, and the cases can be many: oversized license plans, former employees with still active license, assignments for production and development tests maintained, duplications on multiple systems, usage metrics not convenient etc. Added to this are the maintenance and support costs.
Several software applications have become "must-haves" for businesses, especially in SaaS mode, because of the accessibility, availability and scalability guaranteed from wherever you connect.
The need for companies, struggling to make their employees remotely operational, is leading many vendors to substantially update their list prices, dictating the rules of the game to convert customers with block purchases and durable subscriptions.
Organizations struggle to control software consumption and see if spending is commensurate with need. According to Gartner, 30% of the costs are related to unused, and the cases can be many: oversized license plans, former employees with still active license, assignments for production and development tests maintained, duplications on multiple systems, usage metrics not convenient etc. Added to this are the maintenance and support costs.

With our Spend Optimization service, we reduce unused assets so
that companies, even at significant licensing expenses, can protect their IT budget and recover resources they can reinvest.

We evaluate in detail the consumption of company software and make what-if analyses to predict alternative savings scenarios and set up automated optimization and licensing plans. We have experience of the best practices and tools of Software Asset Management, which we can manage on behalf of the customer.

With our Spend Optimization service, we reduce unused assets so
that companies, even at significant licensing expenses, can protect their IT budget and recover resources they can reinvest.

We evaluate in detail the consumption of company software and make what-if analyses to predict alternative savings scenarios and set up automated optimization and licensing plans. We have experience of the best practices and tools of Software Asset Management, which we can manage on behalf of the customer.
WHAT SITUATIONS
SHOULD ALLARM YOU?

What situations should alarm you?

Verification processes too slow

To relate data between users, assignments, and uses, you need to retrieve data from multiple systems and aggregate them into Excel sheets. A long and laborious process, that already after a day has to be redone because it is not updated.

Inability to measure shelfware

You have software purchased as part of a licensing volume that is not being used, but you cannot track it in real time and redistribute it.

You have no redeployment plans

Your business environment is dynamic-some employees join and others leave-but new licenses are activated without best managing the previous ones.

There is no needs analysis

You have planned role-based subscription plans, but there are bundles with applications and features that are excessive for employee workflows.

What situations should alarm you?

Verification processes too slow

To relate data between users, assignments, and uses, you need to retrieve data from multiple systems and aggregate them into Excel sheets. A long and laborious process, that already after a day has to be redone because it is not updated.

Inability to measure shelfware

You have software purchased as part of a licensing volume that is not being used, but you cannot track it in real time and redistribute it.

You have no redeployment plans

Your business environment is dynamic-some employees join and others leave-but new licenses are activated without best managing the previous ones.

There is no needs analysis

You have planned role-based subscription plans, but there are bundles with applications and features that are excessive for employee workflows.

To be effective, optimizing IT spending must be done on an ongoing basis.
Business environments are dynamic and changing: what is needed today
will not necessarily be needed tomorrow. Automation allows you to
scale time and resources dedicated to these activities, but you need
expert knowledge to define optimization rules. You should follow
this process:

Understand the real use of the software

The first step is to know what you have in the house and how you are using it. Manually reconciling the data is time-consuming, so you should automate the verification process with SAM (Software Asset Management) tools advanced, able to make a matching between the different families of applications and the various software headers with their usage data. Reports can be created in minutes: get a real-time overview.

Verification of entitlements

The analysis of usage data in relation to assignments and users is used to identify excessive ownership: there may be users with assignments exceeding their usage, assigned and unused subscriptions, licenses purchased but still to be assigned, duplication between systems, etc. Optimization doesn’t stop there: you should also look at the machines and infrastructure on which the software runs. In the case of metrics that refer to hardware (counting the number of cores, running in test, development or production environments, etc.), this verification is decisive for making more convenient choices.

Provide for automatic reallocation plans

Having up-to-date reports is essential, because it allows you to set up automatisms to convert/ reassign overused, unused or duplicate licenses.
You should set up automated flows within the SAM tool that periodically check and reassign unused applications, even with self-service procedures.
All this by integrating it with HRIS systems or Active Directory.

Needs analysis

But the hardest part is defining the optimization rules and for this you should have a thorough knowledge of the license models of the major software vendors. You should do what-if analysis and create comparative models for the scientific assigning of the best license. Everything must be questioned, including technology: is it appropriate for business needs? From these thoughts, you can choose the cheapest (if not free) alternative and/or negotiate standardized contracts on the really needed application pool, achieving better economies of scale.

To be effective, optimizing IT spending must be done on an ongoing basis.
Business environments are dynamic and changing: what is needed today
will not necessarily be needed tomorrow. Automation allows you to
scale time and resources dedicated to these activities, but you need
expert knowledge to define optimization rules. You should follow
this process:

Understand the real use of the software

The first step is to know what you have in the house and how you are using it. Manually reconciling the data is time-consuming, so you should automate the verification process with SAM (Software Asset Management) tools advanced, able to make a matching between the different families of applications and the various software headers with their usage data. Reports can be created in minutes: get a real-time overview.

Verification of entitlements

The analysis of usage data in relation to assignments and users is used to identify excessive ownership: there may be users with assignments exceeding their usage, assigned and unused subscriptions, licenses purchased but still to be assigned, duplication between systems, etc. Optimization doesn’t stop there: you should also look at the machines and infrastructure on which the software runs. In the case of metrics that refer to hardware (counting the number of cores, running in test, development or production environments, etc.), this verification is decisive for making more convenient choices.

Provide for automatic reallocation plans

Having up-to-date reports is essential, because it allows you to set up automatisms to convert/ reassign overused, unused or duplicate licenses.
You should set up automated flows within the SAM tool that periodically check and reassign unused applications, even with self-service procedures.
All this by integrating it with HRIS systems or Active Directory.

Needs analysis

But the hardest part is defining the optimization rules and for this you should have a thorough knowledge of the license models of the major software vendors. You should do what-if analysis and create comparative models for the scientific assigning of the best license. Everything must be questioned, including technology: is it appropriate for business needs? From these thoughts, you can choose the cheapest (if not free) alternative and/or negotiate standardized contracts on the really needed application pool, achieving better economies of scale.

WE HAVE AN EYE FOR THE CLOUD. WE OPTIMIZE THE HIDDEN COSTS OF HYBRID INFRASTRUCTURE.

Companies don’t just move their operations to the web with increasingly massive use of SaaS.
They also move enterprise data and workloads to the cloud: servers, data centers, infrastructure.
We offer full visibility into all areas of spending- on-premises software, cloud infrastructure and SaaS application usage - so you have a complete optimization view.

WE HAVE AN EYE FOR THE CLOUD. WE OPTIMIZE THE HIDDEN COSTS OF HYBRID INFRASTRUCTURE.

Companies don’t just move their operations to the web with increasingly massive use of SaaS.
They also move enterprise data and workloads to the cloud: servers, data centers, infrastructure.
We offer full visibility into all areas of spending- on-premises software, cloud infrastructure and SaaS application usage - so you have a complete optimization view.

WHAT WE OFFER

Utilization awareness
We automate the collection and verification of data on the consumption of software.
  • quick scan and advanced reporting (user list, usage activity, memory usage, baseline by system/user type, user/data source matrices and role utilization)

  • license&system metering

  • automatic data consolidation
    and standardisation


  • dedicated dashboards for vendors, license models, role
License
optimization
We plan optimization plans to reduce spending.
  • what-if analysis and evaluation
    alternative scenarios
 
  •  creation of comparative models for scientific assignment of the best license
 
  •  oversized license reduction
    and duplicate
    merge
 
  • optimization of usage metrics
 
  • license optimization for  infrastructure consolidation
 
  • license optimization for software consolidation
 
  • setting and rule-set
    optimization scenarios

    automated

 
  • alert setting for the
    reallocation
 
  • optimization of cloud resources
 
  • removal of maintenance
    of unsed software

 
  •  sale software discharged, support for purchasing used/secondhand licenses
 
  • managed service for
    continuous optimization

Negotiation support
We negotiate with vendors according to real business needs.
  • reports on usage data on a daily basis

  • prediction of future software consumption

  • standard analysis and technology needs

  • analysis of employee
    workflows


  • training on the policies of major software vendors

  • revision and negotiation of
    contracts

WHAT WE OFFER

Awareness
of use

Automatizziamo la raccolta e la
verifica dei dati sul consumo del
software.

  • quick scan and advanced reporting (user list, usage activity, memory usage, baseline by system/user type, user/data source matrices and role utilization)
  • license&system metering
  • automatic data consolidation
    and standardisation

  • dedicated dashboards for vendors, license models, role
License
optimization

We plan optimization plans to reduce spending.

  • what-if analysis and evaluation
    alternative scenarios
  •  creation of comparative models for scientific assignment of the best license
  •  oversized license reduction
    and duplicate
    merge
  • optimization of usage metrics
  • license optimization for  infrastructure consolidation
  • license optimization for software consolidation
  • setting and rule-set
    optimization scenarios

    automated

  • alert setting for the
    reallocation
  • optimization of cloud resources
  • removal of maintenance
    of unsed software

  •  sale software discharged, support for purchasing used/secondhand licenses
  • managed service for
    continuous optimization

Negotiation support
We negotiate with vendors according to real business needs.
  • reports on usage data on a daily basis
  • prediction of future software consumption
  • standard analysis and technology needs
  • analysis of employee
    workflows

  • training on the policies of major software vendors
  • revision and negotiation of
    contracts
WE SOLVE CRUCIAL
NEEDS FOR MANAGING
YOUR IT ASSETS.
You never lose control over asset usage and related spending.

Reduce IT spending on new investments

"I wish I always had budget available."

Provide users with a self-service IT portal

"I would like people to activate the IT resources they need, without losing control."

Know every aspect of the company assets (status, assignees, relationship)

"I would like to be clear about the condition of my assets within the enterprise infrastructure."

Renegotiate software contracts at better conditions

"I would like to stand up to the vendor in negotiations to get the best deal."

WE SOLVE CRUCIAL
NEEDS FOR MANAGING
YOUR IT ASSETS.

You never lose control over asset usage and related spending.

Reduce IT spending on new investments

"I wish I always had budget available."

Provide users with a self-service IT portal

"I would like people to activate the IT resources they need, without losing control."

Know every aspect of the company assets (status, assignees, relationship)

"I would like to be clear about the condition of my assets within the enterprise infrastructure."

Renegotiate software contracts at better conditions

"I would like to stand up to the vendor in negotiations to get the best deal."

Would you like to optimize spending related to software licenses?

CONTACT US FOR A
CONSULTATION!

Would you like to optimize spending related to software licenses?

CONTACT US FOR A
CONSULTATION!

THE MANAGEMENT OF
IT ASSETS MUST BE
PRUDENT, BUT NOT ONLY THAT.

Discover the other services we offer to
protect your IT assets.

THE MANAGEMENT OF
IT ASSETS MUST BE
PRUDENT, BUT NOT ONLY THAT.

Discover the other services we offer to
protect your IT assets.

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